Tag: Cloud LMS System

lms for corporate training

The e-Learning industry is booming and is entering a massive growth phase, riding on the back of the numerous advancements in e-Learning software in the past decade. e-Learning has branched out from educational institutions to various applications in the corporate setting, where e-Learning can be leveraged to improve the efficiency and quality of the training that employees receive.

E-Learning is an essential part of the Knowledge Economy of today. In such an economy, importance is given to the intellectual assets as compared to all other assets of an organization. The more knowledge and skills an organization's employees possess with respect to their field, the more chances of the organization maintaining a lead over the competition.

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Why does your company need e-learning?

The biggest fears of any business or organization are unsatisfied customers, negative reviews, high employee attrition, and a red budget sheet. If these are recurring occurrences in your company, then you’re probably not paying attention to the fact that you may have untrained and disgruntled employees, which is affecting your overall productivity. Data suggests that companies that keep investing in training and learning are also usually the top performers in their respective domains.

Employees are the biggest asset of an organization and to invest more time and resources in their growth is the only way to retain them. Only through dedicated employee training and retention initiatives, will the employees be motivated to devote more time and efforts to increase the productivity and profitability of the organization.

Organizations must empower their employees and ensure that they understand all the elements that make the business work. After all, knowledge is power, and they must be up to date with the skills that are currently in demand in the market. Business owners and managers must ensure a workspace that encourages curiosity and constant learning, this will reap rich dividends in terms of company profits and employee engagement.

Most companies today are turning to eLearning solutions as a panacea for their employee training and engagement woes. This is because it helps companies train large workforces efficiently and effectively with a minimal training staff and minimal impact on the bottom line. It also gives learners the choice to pick between learning paths and self pace their learning rather than impose a set curriculum on everyone.

To develop the intellectual capabilities and competitive edge of the organization, the C suite are now increasingly open to experiment with technology-aided education, looking for new ways of enhancing the traditional ways of teaching and learning. The need for flexible tools able to support well-planned learning scenarios is on the rise.

Adopting an LMS is one of the easy and effective ways to introduce e-Learning and training within your organization. The simple and user-friendly interface is one of the main reasons why organizations adopt an LMS. An LMS supports organizational goals along with the learner’s development and helps management measure the impact of their training efforts.

Ahead of implementing an e-Learning program in an organization, the following components are to be defined beforehand:

  • Educational goals
  • Instructional design
  • Steps and activities
  • Mechanisms to support the learning system
  • Technologies to be used
  • Evaluation system
  • Formal academic procedures
  • The functioning of the system as a whole
  • E-learning Learning Systems are made up of a number of components that must operate in an integrated manner. It is about the formalization of an operational structure involving the development of the course design, the production of materials or information and the channels through which it is distributed.

An LMS is a structured environment that is specifically designed to help organizations implement better processes and practices as they create e-learning courses for their stakeholders. An LMS makes creating content more efficient, help users avoid redundancy, and help organizations manage the people – professional developers, subject matter experts, or novices – who are creating the content. If you've decided that an LMS is what your organization needs, you should be applauded for understanding the power and flexibility that an LMS can provide.

Benefits of adopting a Learning Management system for Organizations

Reduced Training Costs

E-Learning cuts down the costs of several other expenses such as travelling, physically available content, and more. The return on investment of e-Learning is higher than the traditional style of learning. Every person who enrols and completes a course promises a higher ROI which is beneficial for the company in the long run

Data oriented approach

To ensure effective results, it is important to track and measure the courses and progress of the learners. Constant reports and statistics on the performance is a great way to better the courses based on authentic requirements of the learners as well as educators. This will also ensure that the efforts put in by the organization do not go in vain.

Standardization

Especially for Multinational corporations and other companies spread across the world, standardization is vital. A reliable set of process and protocol is to be followed by the employees irrespective of the region and an LMS helps facilitate it. The LMS can provide easy and quick access to documentation and guidelines to new recruits the world over so that they can get up to speed quickly.

Increased Efficiency

An LMS increases training productivity as it does not have any time or geographical constraints. Training and Development sessions can be held even during downtimes which prevents training sessions eating into productive work hours.

Decreased Resource Costs

On an LMS system, a training and development environment is created online that cuts down a hefty cost on creating a similar physical environment. Learning Management Systems ensure that the created learning material is made available at once to a larger group of people and the material can also be repurposed time and again.

Social learning strategies

eLearning solutions have made it quite easy for companies to integrate social media as part of their online learning strategies. This is because the LMS system can be configured so that learners and trainers can promote Facebook/social media links, resources, online forums etc promoting peer to peer collaboration on the LMS communication platform.

Efficient monitoring

LMS systems will help management with effective monitoring and tracking the employees’ progress through various training sessions. This is done to ensure that all learning initiatives bear fruit in the long run. When employee training is measured and quantified in the form of reporting and data, it becomes easier to craft better L&D programs and figure out existing gaps in the training. It will also help trainers measure ROI on their programs and secure C suite and employee buy in for their initiatives.

Pointed feedback loops

Trainer feedback should be specific and constructive, and it should involve actionable information that will help the employee perform better in the future, the LMS provides trainers with the option to do just that at scale. Feedback can be written, recorded voice clips, or chat. This personalized feedback will help them address their failings faster and prioritize better.

Benefits of adopting a Learning Management system for Learners

Provides a clear learning path/direction

eLearning solutions include setting an employee on a viable learning path, usually one that offers flexibility to master new concepts. A learning path is sequentially built, and it allows the learner to master a subject in a step by step manner without overwhelming them with all the content in one go. This helps improve learning outcomes and ensures that the learner feels a sense of gratification at all times.

Highly Personalized

As suggested by the VARK Model (Visual, Auditory, Reading/Writing, and Kinesthetics), learning style and preference of each person can be different. For some, it can be visual or auditory while for another set it can be a combination of both learning styles. LMS promises personalized content based on the learner’s preferences.

Higher retention

Based on a study done by Forbes, retention rates from e-Learning can differ from 25 to 60 per cent which is comparatively higher than face-to-face retention rates of 8 to 10 percentage. By combining resource material that suits one’s learning style, retention rates can be improved in employees.

Collaborative learning

LMS systems can help create an environment that encourages employees to collaborate, interact, and be accountable for their training sessions and what they learn from it. A good Learning Management System also provides a chance for learners to create user generated content such as videos, documentations, infographics and the likes to aid in the capture and sharing of organizational knowledge.

Any-time access

Studying or attending sessions at your convenience is one of the key features of an LMS. One can choose to learn more regardless of their location as long as they have a stable internet connection.

Learning at own pace

eLearning solutions support self-paced learning, which means that the learners can begin completing their targets at any time they want. They can also arrange a learning schedule with the flexibility that will allow them to meet their needs.

Organized content repository

One of the significant benefits of having an LMS system is that everything is stored in one place rather than in disparate drives and hard disks. When it comes to training, especially in larger corporations, it can save on hours of time spent in collating or finding any piece of content. Employees can just log in to the LMS and find the content through a simple search as the content is neatly tagged and organized.

Helps in self-evaluation

LMS systems help employees identify their own skill gaps and have a closer look at their own performance levels as well. This can help them work towards improving their competency and avoid escalations by acting proactively.

Learning on the go

One of the best features of opting for a Learning Management System for your business includes learning on the go. This means that the learner does not have to be in the same room as the trainer. They can download a training session and watch it later while in transit or from home.

Key features to look for in a Learning Management system

Some of the key features to look out for in an e-Learning service are course management, course material, role management, learner management, leaderboard, announcements, security, query management, assignments, forums, e-commerce, customization, reporting, tracking, analytics, and exams and certifications. Let’s explore each of these in detail.

Course Management

A Learning Management System provides the provision to create multi-subject courses. One can choose to train with the help of different types and formats of content. A Learning Management System allows you to create different types of courses. Once can choose to train with the help of various types and formats of content. In an organization set up In a corporate enterprise, an LMS system allows to target one particular department or designation and also, create chapters modules to better divide the course. A good course management system means learners can also make suggestions concerning how the course is created.

Course Material

Interactive learning is vital in a cloud-based learning management system and to achieve the same, different types and formats of content should be made available within the e Learning software. Course material in the form of images, presentations, videos and much more should be explored to ensure that the provided content is effective.

Role Management

Within an LMS system, there are different roles assigned including that of administrator, moderator, trainer and trainee. Based on your use case, each role can be allowed and restricted to use certain features.

Leaderboards

With leaderboards, healthy competition is endorsed within an organization. Trainees can earn more points and also get ranked based on the courses they take. With such leaderboards, trainees are also encouraged to take up more courses and add to their skill set.

Query Management

It is normal for trainees to have queries about the courses that they’re taking. An efficient LMS allows trainees to create queries that will be shared with the trainer and later resolved with the appropriate resolution.

Assignments

An e-learning software should allow conducting assignments that can easily be evaluated. Apart from having assignments, the trainers should also be able to display the results and reports of such tests to the trainees.

Forums

Course content can seem tricky to people and discussion forums can be helpful to understand the content better. Through course forums, trainees can check on questions posted already and also post their own queries and have further discussions if needed. By receiving responses from fellow trainees and trainers, more information can be gathered on a particular topic of confusion.

Customization

For an organization, their branding is extremely important and an LMS that allows customization based on company theme and branding properties is highly preferred to an off brand solution. An LMS must be similar to a White Label solution that can be customized according to an organization’s brand guidelines.

Reporting, tracking, analytics

A good LMS will allow you to access reports and track the progress, course completions, enrollments, queries, and more.

Excellent User Experiences

Your Learning Management System tools may be the best, but it’s no use if your users don’t know how to use it. Excellent user experience includes having a smooth user interface with sufficient onboarding tools, tips and tutorials so that users are familiar with the system.

Support & Community

Before you take on LMS, ensure that it offers free call/mail support, and that they respond quickly to support requests. Shoddy support can waylay all the benefits you reap from implementing an LMS system.

Learning Paths

A learning path makes the knowledge transfer process simpler and more organized for trainees, but it’s not always easy for course designers to create these paths for their students. This is where an LMS comes into play. An LMS helps implement learning in a structured, sequenced manner with the option to branch into any field or career path that the trainee wants to pursue. Each career path will have a different focus in terms of content, questionnaires, tutorials and training. This means that the trainees can visualize their own career progression, leading to higher employee satisfaction and retention.

Making a choice: Cloud v/s On-premise LMS implementation

On-Premise LMS:

On-Premise is when the implementation of the LMS is done on your company servers. This option often incurs a heavy up front payment, and then the system updates and maintenance is done on a periodic basis. On-Premise LMS is highly customizable and it offers great control over LMS data and the implementation process. On-premise LMS systems are usually opted for by large MNCs that have highly complex training content and require specific security protocols. It’s also implemented by companies that have more than enough storage capacity and are willing to implement the LMS solution along with other software programs in house.

Cloud LMS:

Cloud LMS is set up and implemented from a private cloud by the LMS provided and is provided as a SaaS product. Since this system is hosted on an external cloud, it is quite affordable and is a great choice if you’re on a budget. This system is great for small to medium scale companies. Cloud LMS allows trainers and instructional designers to simply log into the platform and upload course content, create new courses, and communicate with learners remotely. Since the maintenance and updates are done at the vendor end there’s no need to invest in a dedicated team for software updates, maintenance, and server upkeep.

An overview of LMS:

A Learning Management System (LMS) broadly is the platform that handles all aspects of the learning and training process. A learning management system not only manages content but also handles registering for courses, course administration, skill analysis, tracking and reporting

Cloud-based learning management systems are hosted on the Internet and can be accessed by logging into the service provider's website. Rather than having to install course design and management software, instructional designers can simply use their Internet browsers to upload course content, create new courses, and communicate with learners directly. This is all done through a secure LMS, which also gives designers the ability to store information on the cloud, which can be remotely accessed by other, approved users.

Why consider LMS for Corporate Training and Learning Needs?

In the knowledge economy, the growth of an organization and its employees depends on the quality and the ease of access to information. Most companies strive to be at the forefront of their industry and to be the thought leader and authority in their respective field. Knowledge economy demands an increase in self-learning and self-accountability. The working hours and patterns have evolved. Employees prefer to work and learn at their own pace based on their convenience and not necessarily in the assigned hours. Flexibility is essential and is a key factor in employee retention for growing organizations.

To meet the needs of all employees and the organization’s quality standards it is recommended to switch to Learning Management Systems to streamline company efforts. LMS systems ensure that the organization and its employees are both equally convinced with the growth and their progress as a team. Easy and better tracking capabilities is one of the best ways to ensure that the team has the same vision and are working towards the same goal.

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How to choose the right LMS for your business type?

Different organisations have different LMS requirements. Before purchasing a software, you must understand which LMS system will be ideal for your specific domain.

  • LMS for businesses - One of the most important resources for any business is their intellectual capital. The profit and customer success of a company comes from the skill of their employees. A good team is often difficult to replace.That’s why they should be trained, engaged, motivated and updated on the latest industry standards.This is where an LMS comes in, an LMS can train large groups of employees efficiently, trainers can also monitor and measure the performance of employees and the efficacy of their Learning & Development programs using a Learning Management software.
  • LMS for individuals and small groups - LMSs can also be used by individuals who are experts in a specific field and want to share their expertise with the rest of the community. They can choose to create courses and update it on a platform for free or through a paid subscription/one time fee.
  • LMS for educational agencies - Coaching centres and prep schools are a major target audience for LMSs. Using an LMS, educators can make their own crash courses and study materials and share them with students. It is an effective way of organizing mock tests, quizzes and also makes it easy to grade and evaluate students.
  • LMS for educational institutions - Schools and colleges are the biggest benefactors of LMSs. E-learning has literally transformed the educational landscape. Through LMSs, experts and trainers have been able to spread their lectures even to remote students. These students can access the resources whenever they want, even before their exams, which is extremely convenient.

Benefits of an LMS / Learning Management System:

Unlimited Access to Learning Materials

Training materials on an LMS system is easily accessible and can be accessed multiple times. In case your team is spread across different time zones this feature will ease the training process. Learning Materials once uploaded will be available on the platform throughout. For reference or revision, with LMS there are no restrictions and one can get back to the necessary content whenever required.

Better tracking of Growth

Apart from making content accessible to all, it is also important to efficiently track the program and performance of the team. The best learning management system providers assure better tracking of the employees and help ensure they are meeting their performance milestones. Not just tracking the performance, but the system also provides an avenue to check the progress of the courses.

Reduced Training Costs

By adopting LMS systems for corporate training, the organization cuts down on instructor and training session related costs. These costs can include, travel and accommodation costs of the instructor, printing costs and other learning materials required. A cloud-based learning management system can cut down on these costs and at the same time produce effective results without compromising on the quality of learning and engagement.

Efficient and saves man-hours

As compared to sitting through a lengthy training session, LMS saves ample of time. This system saves time and offers the required content in a highly efficient and organized manner. The employee can access the content based on his schedule and without jeopardizing his/her productive time.

Centralized Learning Hub

One of the key highlights of adopting an LMS system is that all the content is available in one space itself. This is beneficial to both the educator and the learner. Making changes to the courses, going back to particular learning material, etc. are all easier with a centralized learning hub.

Types of Learning Management Systems (LMSs)

You can choose from a number of learning management systems or LMSs as per your requirements and budget. Here are the different types:

  • Open Source or Free LMS - If you’re on a tight budget and don’t wish to spend money on a complete LMS suite right now, then you can go for a free LMS. In the case of an open source LMS, the original source code of the software is available for free download. It can be worked on and reshared with the community by universities and companies. Open source or free LMSs are widely popular because they are free and offer a lot of flexibility. However, they offer fewer features, lack customization and any kind of support infrastructure. These are preferred by DIY organizations who have a strong in-house technical team.
  • Installed or On-Premise LMS (Paid) - Installed or open-premise LMSs are usually hosted locally and preferred by large companies. These LMSs are purchased from a vendor or downloaded from the websites and then installed on the company’s own servers. These LMSs offer more flexibility to customise them as per the company’s needs but also requires the presence of a technical staff to install, manage, and upgrade the software. You may also require additional staff to handle any technical and maintenance issues.
  • Cloud-hosted or SaaS LMS (Paid) - Cloud-hosted LMSs, on the other hand, are hosted on the vendor’s servers and act as fully managed Software-as-a-Service (SaaS). They are generally offered with monthly or yearly subscriptions depending on the features provided and the number of users and subscribers. Learners can access the course content by logging in with a username and password or even download the course content offline for future reference. Being a hosted service, cloud learning management platforms can give you more liberty in choosing the perfect plan for your needs and do away with the hassles of installing plugins and resolving technical problems as everything is taken care of by the service provider.

Points to consider before choosing an LMS system:

As learning becomes more crucial for organizations to develop as a collective unit, e-learning software such as LMSs, have played a huge role in bringing in innovative and effective steps to create a robust Learning and Training cycle. It is the infrastructure that delivers and manages instructional content, identifies and assesses individual and organizational learning or training goals, tracks the progress towards meeting those goals, and collects and presents data for supervising the learning or training process of the organization as a whole.

Here are some of the points to consider before choosing a cloud LMS system.

Align with the organization’s goals and objectives

It is crucial to be well-aware of your company’s goals and objectives and the results you strive to achieve after adopting an LMS system. Based on the core learning needs of the organization and its employees, the LMS system can be chosen. It is important to be aware of your audience (employees) and what kind of content and learning material is more friendly and easier to access. If you already have an LMS and are planning to upgrade, then you should consider what features you are planning to adopt. If you’re planning to get an LMS for the first time, then you should try to understand what end result you want to achieve with the LMS. You can take suggestions from your departments, including your IT team.

Finalize the essential features you need

The features you need in an LMS system can differ depending on your objectives, goals and audience persona. Try and find out the most necessary LMS features for your needs; is it a mobile-friendly interface, feedback system or something else. Having a wish list of features can help you to finalise which potential software provides those specific features. Since LMSs require a hefty investment, it’s best to be sure about the features you require so that you won’t have to change systems later. It’s also important to look at it from the user’s point of view. The LMS should ultimately benefit the learners and meet their requirements.

Mobile-friendly and responsive

The learning and choice of medium can differ in people. Some might prefer to access materials on their laptops while others may be more comfortable on mobile devices. Considering such possibilities, always opt for a system that is most device friendly. Slow-responsiveness can reduce a person’s interest in the learning process. The LMS system should be chosen by keeping these points in mind.

LMS support team

Irrespective of whether the organization is new to an LMS system or not, they will always need a good support team. Make sure that the LMS system you choose has the right mix of onshore and offshore support that can explain the usability of different features and also provide solutions to any other queries. One of the most requested queries is with regards to LMS integration with other in-house apps and tools used. Make sure to check with your LMS provider about the necessary integrations with your existing workflow.

Top LMS platforms in India

The need for LMS providers in India is growing rapidly as India has become the outsourced tech hub for companies around the globe. The skilled tech workforce has to constantly update themselves on the latest trends in the industry to stay relevant. Whether an organization provides the necessary learning resources is quickly becoming a differentiator for top talent while choosing an organization. LMS Systems in India have also evolved to accommodate the multilingual and multicultural workforces of these organizations.

AlphaLearn is widely renowned as one of the best LMS in India with its end-to-end course management functionalities. AlphaLearn is a cloud-based learning management system that allows you to offer flexible, cost-efficient, and effective eLearning to all kinds of audiences such as employees, channel partners, customers and students.

With minimal start-up costs, automatic upgrades, quick deployment capabilities, It is a clear contender for the title of best LMS software in India.