Webinars and Meetings

Creating and managing Zoom Webinars

November 12, 2021 | 2 min read

Before creating Zoom webinars in AlphaLearn, you must integrate Zoom with AlphaLearn LMS. An active Zoom subscription is required.

Create a Zoom Webinar

  1. Go to Webinars / Meetings → Zoom Webinars → + Webinar.
  2. Fill in the webinar details. If the webinar is related to an existing course, select it under Related to Course – enrolled Trainees will see the upcoming webinar in their course view.

Record a Webinar

In the Auto Recording section, select On Cloud to record the session. Toggle Display the webinar recording to Trainees to control whether Trainees can view the recording in their Concluded Webinars section.

Auto-Transfer Recording to a Course Module

Select a course under Related to Course, set Auto Recording to On Cloud, and select a module under Select Module to Auto Transfer Recording. Once the recording is available, it will be added to that module automatically.

Note: Auto-transfer of recordings is only available for non-sequential courses.

Send Reminders

  • Before the session – enable Send Reminder Email and choose 1 Day Before, 1 Hour Before, or both. Reminders are sent automatically to all enrolled Trainees.
  • After the session (for absent Trainees) – enable Send email reminders to absent Trainees to automatically follow up with those who missed the session.

Enroll Trainees

  1. Go to Webinars / Meetings → Zoom Webinars.
  2. Click the Settings icon next to the relevant webinar and select Enroll Trainees.
  3. Click + Enroll New, select the Trainees, and confirm. Enrolled Trainees will receive an email with the webinar details.

Join a Webinar

  • As Host – go to Webinars / Meetings → Zoom Webinars, click the relevant webinar, and click the Host URL.
  • As Trainee – log in as a Trainee, go to Webinars / Meetings, and click the Join icon next to the session.

View Attendance Report

  1. Go to Webinars / Meetings → Zoom Webinars → Concluded tab.
  2. Click the Settings icon next to the relevant session and select Attendance.
  3. Filter by Present or Absent to review participation.

Disable or Delete a Webinar

  • Disable – click the Settings icon next to the webinar and select Disable Webinar.
  • Delete – click the Settings icon next to the webinar and select Delete Webinar.

Creating and managing Zoom Webinars in AlphaLearn LMS

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