Sector: Course Management

Create a New Course

  1. Click "Courses" on the top Menu bar and select “Add Course".
  2. Enter the required details like Title, Code, Duration, etc. and click “Submit”. Now, you will be able to see the newly created course in the List.
  3. Click on your newly created Course and then click "Add Chapter/Module" to add a Chapter or Module. Enter the Chapter/Module Name and click “Save”. You will see the Chapter/Module has been added.
  4. Click on the Chapter or Module you just added and click on the Add Content button to add content to the Chapter/Module.
  5. You can upload and share content in following formats: HTML, PDF, Video, DOC/DOCX, PPT/PPTX, XLS/XLSX, Image, Assignment, Practice Test, Poll, Survey, Link, etc.
  6. Once you have uploaded your content, you can Add Trainees and Enroll them to the Course you just created.


Creating a Recurring Course

In AlphaLearn LMS, you can create Recurring Courses. Recurring Courses can be taken by Trainees multiple times. To set the Course as Recurring, select "Yes" from dropdown for "Recurring Course" while creating the Course.

Setting Course Duration and Availability

In AlphaLearn, you can set the Course Duration as well as Course Availability. Course Duration is the length of the Course for which the Trainee will be Enrolled. The date on which a Trainee is Enrolled to a Course, will be the Course Start Date of the Trainee. Upon completion of the Course Duration, the Trainee will get un-enrolled automatically. Course Availability is the period for which the Course will be available for Enrollments. To set the Course Duration and Availability, enter the appropriate details like Available From, Available Till and Duration while creating the Course.

Course Completion Criteria

In AlphaLearn LMS, you can set different Course Completion Criteria:
  • When Course Duration Ends
  • When Course Progress is 100%
  • Based on Assignment & Exam Passing Percentage
According to the criteria selected, a Course will be considered completed, when the criteria is met. If a certificate is uploaded in the Course, it will be issued automatically and sent via email to the Trainee. To learn more about how to Automatically Issue a Certificate you can visit: Issue Certificate
User Status: When a Trainee completes a Course and is not enrolled to a Single Course, his/her status will be Registered.

Course Reminder Emails

In AlphaLearn LMS, you can set reminders for Trainees to inform them about their ongoing course. You can do this while creating a new course or by updating an existing course settings.

First, select the check-box Send Email Notification Prior to Course Completion. Then, enter the number of days before end of course, when you would like to send a reminder email to the Trainee.

For e.g. If the Trainee is enrolled for a 30 days course and you would like to send a reminder every 10 days, you can enter 20, 10 as the value. This way, the Trainee will receive 2 reminder emails, first one after 10 days of the enrollment and second one after 20 days of the enrollment.


View Course Info

To View Course Information, click on “Courses” and “View Courses” on the Top Menu Bar and then click on the “Information” icon in the Action tab, next to the relevant Course.
Note: You can update course information.

View Queries

To View Course Information, click on “Courses” and “View Courses” on the Top Menu Bar and then click on the “Query” icon in the Action tab, next to the relevant Course. It will display list of queries. You can click on the relevant query to view details and respond to it.

Adding Chapters or Modules to a Course

To Add a Chapter or a Module to a Course, simply click on “Courses” and “View Courses” on the Top Menu bar to view the list of Courses. Then click on the relevant Course and click on the + (plus sign) next to “Add Chapter/Module”. Enter the Name (mandatory field) and Description (optional field) of the Chapter/Module and click “Save Changes”.  

Adding Content to your Course

To add Content to your Course, click on “Courses” and “View Courses” on the Top Menu bar to view the list of your Courses. Then click on the relevant Course and then click on the “Chapter/Module Name” where you would like to add your content. Then click the Add Content button next to the “Chapter/Module Name” to upload your content. Choose the appropriate type of content you would like to add to your Course.

Adding Different Types of Content

AlphaLearn Learning Management System supports various types of Content that you can share with the Trainees. This includes:
  • HTML: This content type allows you to create HTML content using the WYSIWYG Editor. This includes images, links and rich text etc.
  • PDF: You can upload PDF files as PDF or as Images. To display the PDF file as Images, just select View as Image option while uploading the file. This option automatically converts the PDF document into images and ensures that the document cannot be saved as a PDF file and the text cannot be copied.
  • Video: You can upload your own videos in MP4, WMV, MOV, AVI, FLV formats or link YouTube videos. Videos uploaded in MP4 - H.264 format will not be encoded and will be uploaded directly. All other formats will be encoded to MP4 - H.264 format in real time and uploaded. The video size limit is 100MB. You can make a request if you would like to upload videos larger than 100MB in size. Optionally you can also choose to disable Fast Forward/Seek option for your own Videos, in case you would like the Trainees to watch the entire video without being able t0 fast forward.
  • Audio: You can upload your own audio in MP3 format. There is no restriction to the audio file size.
  • DOC/DOCX: To share DOC/DOCX files, you can select this option. To display the DOC/DOCX file as Images, just select View as Image option while uploading the file. This option automatically converts the DOC/DOCX document into images and ensures that the document cannot be saved as a DOC/DOCX file and the text cannot be copied.
  • PPT/PPTX: To share PPT/PPTX files, you can select this option. To display the PPT/PPTX file as Slides, just select View as Slide option while uploading the file. This option automatically converts the PPT/PPTX Presentation into Slides and ensures that the presentation cannot be saved as a PPT/PPTX file and the text cannot be copied.
  • XLS/XLSX: To share XLS/XLSX files, you can select this option.
  • Image: You can upload and share images in JPG, PNG, GIF and BMP formats.
  • Assessment/Practice Test: You can easily create different types of Assessment/Practise Tests like Multiple Choice Question Answers (MCQ), True/False, Yes/No and Basic Question/Answer. For Assessment Types like MCQ, True/False and Yes/No, you can input the Answer Options and Select the Correct Answer. You can also choose to display the results of the MCQ, True/False, Yes/No to the Trainee after they have attempted the Question. The difference between Assessment and Practice Tests is that you can Reset a Practice Test and re-attempt the questions multiple times. Assessment can only be attempted once. While creating MCQ questions, you can set whether trainee can select more than one answer.
  • Polls & Surveys: To create engaging Polls and Surveys you can choose this content type. When you create a Poll or Survey you can choose if you would like to display the results to the Trainees or not. Polls can be used for single questions and surveys for multiple questions.
  • Link: To share Web Links or URLS, you can choose this content type. Just type a friendly name for your link and enter the URL in http://www.wikipedia.com format.
  • SCORM : Alphalearn LMS suppports SCORM 1.2 and 20004 versions. To upload SCORM content select the correct version and select the zip package and click Submit.